Know how to organize yourself to succeed better in your business

It is often thought that the organization is part of the innate qualities and that if an entrepreneur does not have one, he has a good chance of wasting precious time that will affect the development of his business. However, the organization is a working method that allows the ideas, the innovations, the qualities of the entrepreneur to use all his resources wisely.

“The goal of an organization is to make ordinary people do extraordinary things.”

Peter drucker

Optimal use of time by an entrepreneur is one of the success factors. Not wasting time and using your time in a way that only adds value to your business is an integral part of your daily challenges. Time is relative according to Einstein. Truth of the Palisse, as everyone experiences it, the same work day can seem long when it can slip by in the blink of an eye. The secret to making the most of your time: organize it well. Soft focus is an entrepreneur’s worst enemy.

How to plan?

Modern man seems to be constantly chasing time… What if this modern man just hadn’t learned how to plan his day properly?
The last time you made a work schedule was it when you were studying for your baccalaureate degree? Don’t panic, by following the following three principles you should succeed in planning your tasks intelligently and gain efficiency.

Create specific to-do lists.

List the small tasks and major missions that need to be completed throughout the year, month, week, and finally every day. For example, you can spend the last hour of Friday evening executing your schedule for the coming week and updating it as you go along. Remember to include absolutely all tasks, even those that we are not used to writing in a journal, such as prospecting or competitive intelligence. Make sure to alternate your activities throughout the day so that you alternate tasks that require a lot of thought with lighter activities. Take into account the criteria of chronobiology to think about your agenda: no intensive reflection tasks on Friday evening for example!

Focus on the essentials.

Before you start working on your planning, think carefully: which tasks are essential for the development of your company? With which actions can you increase your turnover and contribute to the well-being of your employees? These tasks should represent the heart of your schedule. The rest is done at times when there is less attention, or is directly delegated.

Mathieu Nebra during an interview with Dynamique, founder of OpenClassRooms, shared his experience
“The real reason is to work on what has the most added value. As an entrepreneur we have a lot to do and it is essential to focus on what has the most value so as not to waste time in the end. Personally, I use my iPhone and my Mac a lot to organize myself. As a general rule, on Sunday evenings I discuss all the tasks I have to do during the week. There are about a hundred pages. I sort them according to their priority and during my week I only keep 10-20 pages. During the day I look at the 2/3 pages intended for this day and am only focused on this. It prevents me from drowning and feeling panicked. I add other tasks when I am early and I am not disturbed.
Having a to-do list prevents me from wondering if I’ve forgotten anything. Once or twice a day I go back to reflective mode and sort. Once I have an idea, I jot it down with software that automatically and intelligently transcribes it. It was a bit expensive to buy but I am very happy because I save time.

Mathieu Nebra

No more delay!

Determine what is urgent and what is important.

This is the method President Eisenhower used to set his agenda. Every morning, prioritize your tasks for the day by creating a table of 4 boxes: urgent and important tasks, to be done as priority, to be urgent but not very important, to be delegated, to be important but not urgent , a little later, and finally non-urgent and non-important tasks, often deleted.
“I’ll do it tomorrow, now I’m a little lazy…” This innocent phrase is a real serial killer! Doing immediately what can be put off until tomorrow is a surefire technique to save time today… and especially tomorrow!
If you’re tempted to put off a task until tomorrow, take a few seconds to ask yourself why you don’t want to do it right away. Don’t have all the elements to perform this task yet? Do you have other urgent matters? Or are you just afraid to tackle this task? If the correct answer is the latter, remember: this famous task will scare you just as much tomorrow! So, to combat procrastination, it is ideal to work the big mission that scares or discourages you into many microtasks that are easy to perform and therefore more affordable.

Two options

1. Start with the easiest tasks to do.

This gives you the feeling that you have already made good progress before taking on the most difficult activities. These mini achievements will encourage you to keep going and complete the mission.

2. Do the hardest thing first.

Sometimes it’s better to force yourself a little bit into the work that seems most terrifying first, to free yourself from the stress they bring. Once these heavy tasks are accomplished, the mind will be freer to quickly perform all the small actions that remain to be done. A tip: to encourage yourself to do a task that you would rather put off until the next day, sometimes you need to motivate yourself by promising yourself a pleasant counterpart once this action is completed.

Improve your decision speed

Being efficient at your job also means learning not to put off 3 hours before making the slightest decision.

Efficiency rhymes with responsiveness!

To avoid wasting time in your workdays, you need to be more responsive to the many decisions that have to be made. There are a few helpful strategies to improve decision-making speed:

Make your decision alone

Faced with a problem, there are often as many opinions as there are people. Asking all his employees what they think of the problem is totally counterproductive: in addition to wasting time on his small survey, the manager will eventually have to face the added difficulty of being forced to search through the 10 different opinions.

Learn to analyze data quickly

Even if the leader also has to rely on his intuition, which is often very accurate, when confronted with a decision to make, he must still carefully analyze all data related to the problem. To do this, he must have set up a system for quick access to information upstream, by classifying his various files. He must also have identified the sources that can provide him with the tangible elements to make his decision.

Ask advice from one person

If the leader cannot make a decision alone, for example because he is not an expert, he must limit himself to one point of contact for advice. Upstream, too, work must be done on finding the right people who can possibly advise him on that and that subject.

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